Microsoft Word does automatic check spelling and grammatical errors in the course of writing the text. Words spelled with errors, but contained in the program's dictionary, can be automatically replaced with the correct ones (if the autocorrect function is enabled), also, the built-in dictionary offers its own spellings. The same words and phrases that are not in the dictionary are underlined with wavy red and blue lines, depending on the type of error.
It is worth saying that underlining errors, as well as their automatic correction, are possible only if this option is enabled in the program settings and, as mentioned above, it is enabled by default. However, for some reason this option may not be active, that is, it may not work. Below we will share how to enable spell check in MS Word.
1. Open the menu "File"(in earlier versions of the program, you must click the button "MS office").
2. Find and open the item there "Options"(previously “Word Options”).
3. In the window that appears in front of you, select the section "Spelling".
4. Check all the checkboxes in the paragraphs of the section “When correcting spelling in Word”, and uncheck the box “File Exceptions” if they are installed there. Click "OK" to close the window "Options".
Note: Check mark next to the item “Show readability statistics” may not be installed.
5. Spell checking in Word (spelling and grammar) will be enabled for all documents, including those that you will create in the future.
Note: In addition to misspelled words and phrases, text editor also underlines unknown words that are not in the built-in dictionary. This dictionary is common to all programs in the package. Microsoft Office. In addition to unknown words, a red wavy line also underlines those words that are written in a language other than the main language of the text and / or the language of the active in this moment spelling package.
- Advice: To add an underlined word to the program's dictionary and thus exclude its underlining, click on it right click mouse, and then select “Add to Dictionary”. If necessary, you can skip the check of this word by selecting the appropriate item.
That's all, from this short article you learned why Word does not underline errors and how to fix it. Now all misspelled words and phrases will be underlined, which means you will see where you made a mistake and can correct it. Master Word and don't make mistakes.
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Make sure text is selected correct language
If the spelling checker does not check words entered in another language, or flags correctly entered foreign words as misspelled, the language for those words may not be correctly defined.
To manually change the language of individual words or text in Word, follow these steps:
Make sure you are using the correct language version of the dictionary
Make sure the dictionary is set to the correct locale for the language of the text, such as English (United States) and not English (United Kingdom).
To change the dictionary for a specific language in Word, follow the steps below.
To change the dictionary for the selected text, follow these steps:
Make sure "Detect language automatically" is checked
To check the box
Notes:
For correct operation functions automatic detection language requires at least one sentence. If the phrases are too short, you may need to enter a few sentences or Word won't have enough context to automatically detect the language and apply the correct dictionary.
The spelling of some words in different languages (for example, center in English (United Kingdom) and French (France)) can cause the function Detect language automatically incorrectly determines the language of the text. To resolve this issue, enter a few more words in the desired language, or uncheck Detect language automatically.
Make sure "Automatically switch keyboard layout according to surrounding text language" is checked
If checked, this may result in typos when changing keyboard layouts while entering text. Enter a few more words in the desired language or clear the checkbox Automatically switch keyboard layout according to the language of the surrounding text.
To check the box Automatically switch keyboard layout according to the language of the surrounding text(in Office 2010, Office 2013, and Office 2016), follow these steps:
Make sure "Don't check spelling" is unchecked
If the checkbox Do not check spelling is set, the spelling in the documents is not checked.
To uncheck Detect language automatically in Word application, follow the steps below.
Verify that a misspelled word has not been accidentally added to a custom dictionary
If a misspelled word has been added to a custom dictionary, you need to find and remove it. To check a custom dictionary for misspelled words, see Use Custom Dictionaries to Add Words to the Spell Checker . To remove a word from the dictionary, see Add or edit words in the spell check dictionary .
The required language is missing in the Language dialog box
The most common reason for the absence of a dictionary language in the list Dictionary language in the dialog box Language thing is given language not included as an editing language or missing from installed version Office suite and requires you to install language pack. For information on how to enable the editing language, see the article
Users who often use Word have noticed that sometimes the program highlights some words, emphasizing with a wavy line that has a color (blue, green or red). She does this on purpose. It indicates to the user that he made some kind of mistake, whether it be punctuation or grammar. But, of course, the fact that the allocation was erroneous is not overlooked.
In this article, we will analyze using its built-in tools for these purposes. All the nuances of this check will be considered in detail, so that by the end of reading the article, the user will understand all the little things.
and grammar
All spell checking activities should be divided into three blocks, which will be discussed below. Now it's worth talking about how to enable spell checking.
First of all, launch the program itself and open in it the document in which you want to check and correct. Next, you need to go to the "Review" tab, because this is where the tool we need is located. Now on the toolbar, find and click the "Spelling" button.
Tip: If you want to check spelling not in the entire text, but only in some part of it, then before clicking the "Spelling" button, select the desired part of the text.
After clicking, the program will analyze your text, and if at least one error was found, the "Spelling" window will appear on the right side, where actions will be taken to correct this problem.
By the way, it is worth noting that it is not necessary to go to the "Review" tab. You can open the "Spelling" window by pressing on the keyboard hot key F7.
Before proceeding to the direct work on the errors, you can still pay attention to their types. As you can see, they are underlined. And depending on the nature of the error, the color of the line changes. If the word is underlined in red, it means that the program does not know it. If blue or green - grammar or punctuation.
Note: Grammar and are underlined with either a green or a blue line - this depends on the version of the program. For example, in Word 2013 this line will be blue, but in 2007 it will be green.
Work on mistakes
Now let's figure out how to check spelling in Word. As you can see, there are three main buttons in the Spelling window that you can interact with. Let's look at each separately.
- "Skip" - using this button, you will skip the error that is currently selected, thereby letting the program know that there is no problem in the word. However, in the future it will still be highlighted as incorrect.
- "Skip All" - by pressing this button, all such words in the document will no longer be selected.
- "Add" - this button is responsible for adding to the dictionary of the program the word that is currently selected and is considered erroneous. As a result of the addition, it will never be highlighted again.
This is just the beginning, soon you will fully understand how to check spelling in Word.
Error correction
Mistakes need to be corrected, of course. It is for this that you need to know how to check spelling in Word. In addition to the above buttons in the "Spelling" window, there are two more - "Change" and "Change All". We will also consider them, but a little later.
Now let's turn our attention to the window. In this window there will be a list of words with which you can replace the misspelled word. That is, the program tries to analyze and understand what exactly you had in mind. You just have to highlight the correct fix and click the "Replace" button to correct the error. By the way, if you click the "Change All" button, then given error corrected throughout the text. That's what these buttons are for.
Tip: If you do not know which of the corrections is correct, then you can use special services, such as "Spelling" or "Diploma".
End of check
After you check and correct all the errors in the text, a window will appear in front of you, which will notify you that the check has been completed. You just have to click the "OK" button.
So you learned how to check spelling. Word - very useful tool in case you are not sure that knowledge of the Russian language allows you to write without errors. It is also worth recalling once again that depending on the versions of the programs, the actions may differ. For example, as in the case of the underline color, when in Word 2013 the color is blue, and in the previous ones it is green.
Continuing the theme of effective work with Word program 2007 I want to dwell on spelling and spelling for a product from Microsoft - "Word" released in 2007. I want to remind you that in the previous article we discussed the topic:.
Entering and checking the spelling of text
If all the necessary styles have already been developed and saved in the template, then text input is reduced to simple typing from the keyboard or to transferring fragments from other documents.
When transferring fragments from other documents, the text can "come" with its own styles. In your document, foreign styles have nothing to do. From time to time, look through the list of open styles and if you find something new there, taken from nowhere, delete it with the command: Home > Styles > We select the necessary one (having previously selected the text necessary for the change). Click on the picture to enlarge.
After changing the style, check which style the new text has adopted and, if necessary, apply a different one, if everything suits you, save.
The main thing to focus on when entering text when spell check in Word 2007, is on structure and spelling. Check the structure by viewing the document in the structure display mode.
Use the built-in spell checker to check spelling. During the test, words that have spelling mistakes, are underlined with a red wavy line, and fragments of text with incorrect grammar are underlined with a green line. To understand what the error is, right-click on the underlined text and use the context menu. The figure below shows that there is no sign after the comma - a space.
If the spelling checkers do not work, check the check boxes Automatically check spelling and Automatically check grammar on the Spelling tab in the Options dialog box, to do this, right-click on the underlined text and use the context menu, then click Spelling, as shown in the figure below.
And finally, by clicking on - options, we get into the menu we need, where we put the necessary checkmarks.
In earlier versions of Word it was that the spell checker was not installed with the program. Then the program had to be rearranged and be sure not to forget about these components. In Word 2007, these points have been corrected.
I think that this article will help not only students, but also bloggers (webmasters), as it helps to write literate texts without errors, thereby allowing you to establish yourself as an educated person in the face of readers.
Taking advantage of so powerful word processor, it is foolish to refer to the dictionary for the correct spelling of controversial words and phrases. Let Word do this thankless job! But the editor does not react to frank provocations in any way and pretends that our writings are a model of literacy of the Russian language. Realizing that this is not possible, we are wondering: how to enable spell checking in Microsoft Word? The answer is below.
Automatic spell check
To enable this function, you must click "File" - "Options" - "Spelling". In the window that appears, check the required fields and click the "Save" button.
Attention! If a different Cyrillic keyboard layout (Ukrainian or Belarusian) is used to type Russian words, all typed text may be underlined with an error. Be careful!
Adding unknown words
To add such words to the program dictionary and exclude its underlining in the future, you need to select it (or a phrase), right-click and select "Add to dictionary" in the context menu. When you click on the "Skip" option, this lexical construct will no longer be highlighted in this document.
Attention! All of the considered methods of including spelling work in versions starting with Microsoft Word 2007 and newer.
Enabling Spell Checkers
If, for some reason, when checking spelling, a notification appears with the text “Spell check completed” or “Spell checking tools for the language are not installed”, you need to do the following:
- Go to "This PC" - "Uninstall or change a program".
- In the list of applications, find Microsoft Office, click on it and click the "Change" button.
- In the window that appears, select "Add or remove components" and click "Continue".
- Go to the path "General Office Tools" - "Spelling Tools" - "Spelling Tools for the Russian Language" - "Spelling and Grammar Checker". By clicking on the button (as shown in the screenshot) and calling context menu, select Run from My Computer.
Enable spell checking for the selected language
When typing in other languages, spell checking may not work. To enable it you need:
Now you can be 90% sure that your text is correct. But after learning how to enable spell checking in Word, do not forget to watch for neologisms and those words that are not in the editor's database or have several meanings.