“Topic 3 Editing Operations Editing is changing the content of a document. Editing operations include: delete, ... "

Editing Operations

Editing is changing the content of a document. Editing operations include: delete, add, copy and move.

3.1 Delete operation

Characters or a selection are deleted with the BackSpace keys

3.2 Add operation

Can be executed in insert or replace character mode. In insert mode, new characters are inserted into the text, and in replace mode, new characters are typed over old ones, erasing them. The current mode is displayed in the status bar (LOW mode). Switching between modes is done by pressing the Insert (Ins) key or by double-clicking the CONTINUOUS mode.

3.3 Move and copy operations

Two approaches can be used to perform operations:

1) Copy / move directly in the text of the document.

2) Copy/move using the clipboard.

3.3.1 Copying and moving directly in the document Methods Execution

To move: To copy:

1) Select a fragment. 1) Select a fragment.

2) Set the cursor inside the frag- 2) Holding Ctrl key, move the left cop, and by hooking it with the left button- fragment. When the cursor reaches the desired mouse button, drag to a new smaller place, first release the mouse button. The new position of the shea fragment, and then Ctrl. The pointer with a copy-mouse is determined by the vivian pointer has the form:

1) Select a fragment.

Right 2) Set the cursor inside the fragment, and, hooking it right click mouse, click to drag to a new location.

3) Release the mouse button and select the desired operation from the context menu that appears: “Move” or “Copy”

3.3.2 Copying and moving through the clipboard The clipboard is a memory area in which information is temporarily placed.

The contents of the buffer can be pasted into any other program.

When a new piece of information is placed in the buffer, the old content is erased. Information from the buffer can be inserted any number of times.

How to work with the clipboard

1) Select a fragment and place it in the clipboard (copy or cut).

2) Set the cursor to the desired location and paste from the buffer.

The described actions can be performed in various ways:

Panel Button Action Menu Standard Keys

EDIT - CUT Delete to clipboard Shift Delete

EDIT - COPY

Copy to clipboard Ctrl Insert EDIT - PASTE Paste from clipboard Shift Insert The same commands can be executed using the context menu.

3.3.3 Clipboard task area

AT Microsoft office version 2003, it is possible to accumulate and paste up to 24 fragments placed on the clipboard. To work with these fragments, you need to display the clipboard in the task area: EDIT menu CLIPBOARD OFFICE.

Possible operations:

Insert any of the fragments on the panel (mouse click);

Paste all fragments (button "Paste all");

Delete all fragments (button "Clear all");

Delete a separate fragment (click the desired fragment and select the "Delete" command from the list).

To configure the clipboard panel, you need to use the "Options" list.

3.3.4 Piggy Bank In Word, it is possible to accumulate several pieces of text or objects from different parts documents or several documents and insert them as a single group in the right place in the document. This feature is implemented using the Piggy Bank. Unlike the Clipboard panel, the piggy bank is saved with the document.

Picking up a piggy bank

1. Select the first fragment and place it in the piggy bank by pressing Ctrl F3.

The fragment will be cut into the piggy bank, if it needs to be left in the text, then execute the "Cancel" command. Repeat this action for each fragment that should be placed in the piggy bank.

2. Place the cursor in the place where you want to insert the contents of the piggy bank and press Ctrl Shift F3 (this will clear the piggy bank).

3. To repeatedly insert the contents of the piggy bank, execute the command INSERT - AUTOTEXT - PAYBOOK.

Note: Several separate fragments can be selected by holding down the Ctrl key.

3.4 Find and Replace Word has the ability to find and replace text, formatting, specials. characters (e.g. paragraph markers, page breaks), margins, etc. You can use wildcards and codes ("*", "?") to expand your search.

It is performed by the menu command EDIT - FIND (REPLACE).

In the dialog box, in the "Find" ("Replace") field, you need to enter the text to find / replace. If necessary, additionally (the "More" button) you can set a special formatting (the "Format" button) or a special character (the "Special" button). You can also select the search direction and refinement characteristics from the list by checking the appropriate checkbox.

Found items can be viewed by clicking the "Find Next" button

or select them all at the same time by checking the box and clicking the "Find All" button.

When performing a replacement, the "Replace" button replaces the next found element, and the "Replace All" button replaces all elements found in the document.

For example, the text contains headings separated from the main text by blank lines and formatted in Arial font. It is required to format such headings with the standard Heading 1 style (for the subsequent creation of a table of contents) and remove empty lines.

Order of execution:

1) Command EDIT - REPLACE; "More" button;

Place the cursor in the "Find" field, click the "Format" button, select "Font" and set the font to "Arial".

Place the cursor in the "Replace" field, click the "Format" button, select "Style" and set the style to "Heading 1".

Click the "Replace All" button.

2) In the fields "Find" and "Replace" you need to remove the formatting by pressing the button of the same name.

To search for empty lines, you need to find two consecutive paragraph markers.

In the "Find" field, click the "Special" button and select "Paragraph Mark". Repeat action;

In the "Replace" field, set one paragraph mark.

click the "Replace All" button.

Searching with wildcards In the Find/Replace window, click the More button and select the Wildcards checkbox.

Wildcards for elements:

Sign? - any one character. For example, if you enter "y?d", then the words "gad", "guide" and "year" will be found.

Sign * - any sequence of characters. For example, if you enter "y * d", then the words "year", "city" and "city" will be found.

Note: To quickly search for elements such as graphics or notes, on the vertical scroll bar, click the Select Transition Target button, and then select the desired element. You can use the Next and Previous buttons to search for the next or previous item of the same type.

Editing Operations Lab Task 1 Using Copy

1.1 Set the paper size to A4, margins to 2 cm.

1.2 Turn on the display of non-printable characters and type a piece of text, in accordance with the Equipment name as a sample (markers and memory elements indicate the end of the paragraph and the end of the Double Interface Memory Module 1 Mb-70 line of the paragraph, do not frame the text with borders):

1.3 Copy the text of the line "Double Interface Memory Modal 1 Mb-70" Equipment name to the clipboard. Execute Memory Elements insert from the buffer into empty strings Double Interface Memory Module 1 Mb-70 ki paragraph. Double Interface Memory Module 8 Mb-70

1.4 Go to replace mode and Double Interface Memory Module 16Mb-70 fix the memory size. Double Interface Memory Module 32Mb-70 Return to insert mode.

Task 2 Formatting a fragment

2.1 For the heading "Name of equipment" set:

centered horizontally, font - Impact, size - 16 pt, underlining with a double line.

2.2 For the next paragraph "Memory Elements ..." set the parameters of the paragraph:

alignment - left; protrusion of the first line - 1 cm, left indent cm, spacing before the paragraph - 6 pt, line spacing- one and a half, border on the left - double, line width 1.5 pt, color - gray.

2.3 For the line "Memory elements" set the font parameters:

background - dark gray, font - Arial Narrow, size - 12 pt, character width (scale) spacing - sparse by 3 pt, character color - white, style - bold.

2.4 Set word framing for numbers - dotted line.

The fragment should look like:

Equipment name Memory elements Double Interface Memory Module 1 Mb-70 Double Interface Memory Module 8 Mb-70 Double Interface Memory Module 16Mb-70 Double Interface Memory Module 32Mb-70

–  –  –

4.13 * Below, type the text in the box and copy the matrix from the previous task. Change border to double lines. Save the file with the same name.

To calculate the displacement of nodes, the matrix determinant is used, which is calculated as:

b1 d1 d1 d1 e1 f1 d1 f1 e1 b2 d2 d2 d2 e2 f2 d2 f2 e2 b3 d3 d3 d3 e3 f3 d3 f3 e3 Task 5 Using the clipboard To form an order for the 1st year students of the PGS specialty to go to the citywide subbotnik.

5.1 Open document LISTS.DOC 1

5.2 Bring to the task area "Clipboard". (If necessary, clean it completely)

5.3 In the PGS-11 group, copy the first five people to the clipboard.

In the PGS-12 group, copy five people to the clipboard - from 6 to 10. In the PGS-13 group, copy the last five people to the clipboard. Make sure that the copied fragments appear in the Clipboard task pane.

5.4 Open a document with a draft order ORDER.DOC.

5.5 Call a dialog box to save the document under a new name. Save the document in your folder under the name "LR4 - SATURDAY".

5.6 If necessary, display in the "Clipboard" task area and in right places order to paste fragments from the buffer.

Task 6 Using the clipboard To form an order to thank the students who took part in the citywide subbotnik.

6.1 Create a new document.

6.2 Type the text of the order:

According to the results of the citywide subbotnik, to express gratitude to the following students:

6.3 Paste all fragments from the clipboard after the text.

File path: !PUBLIC:\-ASSIGNMENTS-\1 COURSE\LISTS.DOC

6.4 Before the text, copy the order header from the previous document.

Test questions.

1. What is editing? What are the editing operations?

2. Deletion operation (individual characters, fragment).

3. The operation of adding. The concept of the mode of insertion / replacement of characters when typing.

Switching modes.

4. Two approaches when copying and moving data.

5. Copy and move operations without using the clipboard.

6. Copy and move operations using the clipboard.

7. Work with the "Clipboard" in the task area.

8. The appointment of a "piggy bank" in Word. How to work with a piggy bank.

9. Performing a text search operation. Replacing repeating fragments of current

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Entering, editing and formatting texts

window structure Microsoft Word.

Set page options.

Text input and formatting.

Saving the file to disk.

Reading a file from MD.

Working with tables.

Document printing.

Completion with Microsoft Word.

Entering, editing and formatting texts

Most documents intended for printing on paper, as well as many electronic documents, are textual, that is, they are blocks of text consisting of ordinary words typed in ordinary characters (letters, numbers, punctuation marks, and others). When working with text documents, the computer turns into a very powerful and "intelligent" typewriter.

When preparing text documents on a computer, three main groups of operations are used. Operations input allow you to translate the source text from its external form into an electronic form, that is, into a file stored on a computer. Input does not necessarily mean typing using the keyboard. There are hardware tools that allow you to enter text by scanning a paper original, and image recognition programs to convert a document from a graphic image format to a text format.

Operations editing(edits) allow you to change an existing electronic document by adding or deleting its fragments, rearranging parts of the document, merging several files into one, or, conversely, splitting a single document into several smaller ones. Input and editing when working on text are often performed in parallel.

When entering and editing, a content text document. Decor documents are specified by operations formatting. Formatting commands allow you to precisely define how text will look on a monitor screen or on paper when printed on a printer.

All electronic text documents require input and usually editing, but document formatting is not always required.

Those programs that are used only for entering and editing text are called text editors. If the document can be formatted in the program, then it is called word processor.

Loading by Word text editor

You can download Word software in several ways, just like any other Windows application.

On the taskbar, click on the "Start" button

In the menu that appears, select "Programs"

Choose Microsoft Word.

If there is a Word icon on the desktop, then just double-click on this icon.

Pressing the button with the symbol W on the Quick Launch toolbar.

Word window

The structure of the Word 9x window is typical for Windows applications. It includes the elements necessary for editing and formatting texts. At the top of the window are command bar , which include menu bar and toolbar . After installing the program, by default there are two toolbars - Standard and Formatting. However, if you need other toolbars as you work, they can also be opened and positioned along any window border or separately.

Below the toolbars is ruler , graduated in centimeters or inches. It helps control the placement of page elements and manage formatting operations.

The main part of the window is Workspace , containing a window. edited document. If the document window is expanded to the entire workspace, then it coincides with the program window. Therefore, there are two sets of size control buttons in the window. The top buttons are related to the program, and the bottom buttons are to the document, and you should not confuse them.

The vertical scroll bar in Word 9x has a feature. Below it are three additional jump buttons: page up and down, or to a favorite object, which can be a page, section, table, footnote, heading, figure, etc.

At the very bottom of the window is status bar . It contains background information about the document and indicators indicating the current mode of operation.

Fig.1. Word processor window.

| Lesson planning for the school year | Editing automation

Lesson 25
Editing automation

By studying this topic, you will learn:

What is the difference between editing and formatting a document;
- what tools for automated processing of text documents does the Word environment offer;
- the possibilities of the Word environment for automating document editing operations.

Editing and formatting a document

All actions that a user performs on a document can be divided into two large groups: Editing and formatting.

Editing is changing the content of a document.

Editing operations include the following:

♦ typing;
♦ correction of typos;
♦ copying, rearranging, deleting parts of the text;
♦ inserting figures, tables and other information objects.

Formatting is change appearance document and its individual parts in order to improve their readability.

Formatting operations include various ways text highlighting:

♦ changing the properties of symbols;
♦ changing the properties of paragraphs;
♦ design of headings and subheadings;
♦ converting text into a list;
♦ converting text into tabular form;
♦ insert headers, footers, page numbers, etc.

When working on text document the user has to do a lot of manual work. Perhaps the longest manual work when editing a document is typing. The author does not always like the content of the text the first time. The text necessarily has to be re-read many times, both in order to correct words, sentences, and in order to identify the typographical errors that have crept in. Thus, the quality of the content of a document depends entirely on its creator - the user of the text editor.

When formatting a document, the user first decides which parts of the text and how he will highlight, and then rereads the text again, but in order to format it. It often happens that the user does not like the formatting performed. For example, the values ​​of the parameters of a character or paragraph are unsuccessfully selected, the list marker does not match the meaning of the text, etc. Then the formatting process has to be completely or partially redone. Many users format manually, using the basic formatting technique "select an object and set new parameter values ​​for it." This takes a long time, especially if the document is large and contains many formatting elements. And here the human factor plays an important role.

However, the Word environment is a powerful automated system that provides document processing automation tools that save time and improve the quality of document preparation. In particular, there are automation tools for many manual formatting actions.

Some automation features need only be enabled in the environment, and then they will work automatically without user intervention.

Other tools are used by the user only when he deems it necessary.

According to the two types of work on documents, automation tools can be divided into editing automation tools and formatting automation tools (Fig. 3.1).

Rice. 3.1. Text Processing Automation Tools

Spellchecking

One of the important qualities of the text is the absence of grammatical errors. Grammatical errors in the text can occur, firstly, due to ignorance of a person, and secondly, as a result of a typo when typing. To eliminate grammatical errors, an automated spell checker is built into the Word environment. The basis of this system is a database - spellings of Russian and English words, and a knowledge base - grammar rules. This system checks each written word against the database, and also analyzes the spelling of phrases and sentences (case consistency, comma placement, etc.). When errors are found, the system gives a hint and, in some cases, options for correcting errors. This system is an example of an artificial intelligence system.

By default, Microsoft Word checks spelling and grammar automatically as you type, highlighting possible spelling errors with a red squiggle and possible grammatical errors with a green squiggle. The spell checker is always enabled by default.

You can correct errors as you enter text, or you can check all the text at once after entering.

To correct a mistake as you type, right-click on text underlined with a wavy green or red line, and then select a suggestion or appropriate command from the context menu.

When corrected spelling error the context menu often offers words that are close in spelling (Fig. 3.2).

But it is better to check the spelling immediately in the entire text at the end of the input. This will save a lot of time.

Rice. 3.2. Error fix options

It should be noted that not always the word underlined in red is spelled incorrectly. It is possible that this is some special term that is not in the dictionary. Very often, proper names are underlined, as well as compound words (for example, “autotext”, “autocorrect”, etc.), which are also not in the application database.

If a word is spelled correctly but underlined with a red line, you can add it to your custom dictionary and it will no longer be underlined.

If a typo results in a word that is in the dictionary, then the spell checker will not mark it, for example, if the word “who” is written instead of the word “cat”, or the word “pair” is written instead of the word “desk”. To eliminate such situations, you should carefully reread the text yourself or, even better, ask another person to do so.

Control questions and tasks

1. Describe how to ensure that every place in a document after a closing bracket has a space.

2. List the most typical mistakes when entering text. What is the most effective way to fix them?

3. Is it possible to fulfill two conditions of search and replacement in task 3.3 in a different sequence?

4. In the document, in each paragraph, instead of indenting the first line, five space characters are entered. Describe how to remove these characters.

Data input

The current cell highlighted in gray is called the cell selector. Moving around the worksheet is carried out using the cursor keys: [arrows], , , or by clicking on any other cell.

You can enter in a cell:

text- the text is aligned to the left border of the cell;


numbers– figures are aligned on the right border of the cell;


formulas- the first symbol of the formula is the sign "=", followed by cell addresses and arithmetic operations.

Input confirmation carried out:

key ;


mouse click in another cell;

Refusal to enter carried out:

key ;


by clicking on the button in the formula bar.

Correcting cell content

To correct during the filling of the cell, before the text input is confirmed, it is possible to use the key . If you need to correct the already confirmed contents of the cell, then you need to execute double click mouse on that cell. In this case, a blinking vertical stroke will appear in the cell - text cursor, which will allow you to adjust the data in the cell.

Deleting the contents of a cell

If you need to delete the contents of a cell, just set the cell selector to this cell and press the key .

Data Formatting

Formatting data in a cell refers to the design of the contents of a cell or block of cells in various modes.

The main modes for designing worksheets are collected in a team Format - Cells... In the dialog that appears is row of tabs to select a mode:

Number:

The dialog on the right contains a list of formats containing the following formats: Numerical; Monetary; The date; Text etc.

Alignment:

In the dialog that appears, there are three groups of modes: horizontal; vertical; Orientation. Each mode has a number of mutually exclusive options. In addition, there is a switch Move by word, with its help you can fill a cell with text in several lines, and inside one cell.

Font:

In the dialog that appears, there are fields with the name of the font, style and size, as well as some effects.

Frame:

First you need to select the block in which the frames are drawn. The dialog contains two groups of modes that allow you to select the style and color of the line, as well as the location of the line relative to the selected block.

View:

On this tab, select the fill and pattern of the selected cells.

Editing
data

Insertion and deletion

To insert new cell, you need to select a cell, before which another one is to be inserted, and select the menu command Insert - Cells...(with data shift to the right or shift down).

If necessary, insert column cells, then select a column, before which the new one is to be inserted and select the menu command Insert - Column or Insert - Cells...(column). In this case, the format of the cells of the inserted column will be the same as the cells of the selected column.

For insert lines highlighted line, above which the new one will be inserted. Choose a team Insert - Rows or Insert - Cells...(line). Accordingly, the inserted rows take on the format of the selected ones.

Delete the entire column, row or cell is possible using the menu command True - Delete...

Copy and move

Move and copy based on usage clipboard. Copying is done using the menu commands - Edit - Copy and Insert. Team copy the selected block is copied to clipboard. Further
when using the command Insert content buffer can be copied to any place in the document. Team work Cut out similar to team work Copy with the only difference that the command Cut out removes the selected text from the document and transfers it to buffer
exchange. On the toolbar Standard there are three corresponding buttons.

Similarly, with the mouse, you can move cell content: The mouse pointer on the cell selector box is shaped like its normal arrow. Holding left button mouse, drag the frame to a new location. You can move both the contents of one cell and the contents of a block of cells. When the key is pressed the contents of the cell will be copied.

Copy to adjacent cells

In addition, it is possible to copy to adjacent cells using the mouse: the cell selector in the lower right corner has a thickening in the form of a black square. The mouse pointer at this point changes to a black plus sign. Now, holding down the left mouse button, drag the frame to adjacent cells. You can drag the frame only horizontally or vertically.

Task 2

Develop in Microsoft Word Processor word template business letter.

Business letter

————————————————————————————————————————————————-

Task 3

Develop in spreadsheet Microsoft Excel– A summary of changes in the amounts of deposits in three branches of the bank by day of one week.

Table 1 - Summary of changes in the amounts of deposits in three branches of the bank by day of one week

Full name Completion date
Name of the bank	Name of deposit	Interest rate	Deposit amount	Summary of changes in deposit amounts by day of one week
Bank 1	pension	8,50%	15000	15003,5	15007	15010,5	15014	15017,5	15021	15024,5
	small egg	10,25%	15000	15004,2	15008,4	15012,6	15016,9	15021,1	15025,3	15029,5
	Agro-Hit	11,30%	15000	15004,6	15009,3	15013,9	15018,6	15023,2	15027,9	15032,5
Bank 2	Premium	10,00%	15000	15004,1	15008,2	15012,3	15016,4	15020,6	15024,7	15028,8
	savings	7,50%	15000	15003,1	15006,2	15009,2	15012,3	15015,4	15018,5	15021,6
	Confidential	13,75%	15000	15005,7	15011,3	15017	15022,6	15028,3	15033,9	15039,6
Bank 3	Travel	11,25%	15000	15004,6	15009,2	15013,9	15018,5	15023,1	15027,8	15032,4
	Piggy bank	13,00%	15000	15005,3	15010,7	15016	15021,4	15026,7	15032,1	15037,4
	Anniversary	12,00%	15000	15004,9	15009,9	15014,8

Tools for undoing and redoing actions. All operations of entering, editing and formatting text are logged by the word processor, and therefore the required number of recent actions can be undone. The last action is canceled with the key combination CTRL+Z. This command has a cumulative effect: a series of commands undoes a series of last actions. Other similar tools are the Edit command, Undo action and the Undo action button on the Standard toolbar. Long sequences of actions can also be undone using the action list (the drop-down button is attached to the Undo action button).

After canceling a series of actions, it is possible to return to the state prior to cancellation. To do this, use the Edit command, Redo action or the Redo action button on the Standard toolbar. It also has a button attached to it that expands the list of actions that can be returned.

Autotext. AutoText is a mode for automatically entering text fragments. It is represented by two functions: autocompletion and actually autotext. Their operating principle is as follows.

Text editor stores an autotext dictionary of words and phrases that occur frequently in documents. When you enter the first four characters of a dictionary element, a pop-up hint appears on the screen with the full text of the word or phrase. If this is what the user had in mind, he completes the entire passage by pressing the Enter key - this is how the auto-completion function works.

However, the user can independently select the necessary text element from a list with a hierarchical structure - this is the autotext function. The list of AutoText entries is opened using the AutoText toolbar (View, Toolbars, AutoText).

The autotext dictionary is configured in the AutoCorrect dialog box (Tools, AutoCorrect, AutoText). The simplest way filling the dictionary with new content - select the text on the screen, click the AutoText button on the AutoText toolbar and use the Add button in the dialog box that opens.

Using the tool autocorrect when entering. It allows you to replace the input of long sequences of characters with an arbitrary (preferably short) combination of other characters. For example, if the phrase “dialog box” appears very often in the text, it can be replaced with the short combination “.to”. the dot before the symbols is placed on purpose to distinguish them from two-letter prepositions or conjunctions.

The AutoCorrect tool is configured in the Tools, AutoCorrect dialog box. To do this, check the box Replace as you type, enter the replacement combination in the Replace field, and the replacement combination in the To field, and then add to the autocorrect list by clicking on the add button.

Means automatic replacement characters while typing is also used for typing special characters. For example, after making the appropriate settings, you can enter the Greek letters π, ρ in ordinary Russian text: "pi" or "ro".

Entering special and arbitrary characters. When entering text, there is often a need to enter special characters that do not have a corresponding key in the keyboard layout, as well as arbitrary characters for which the layout is unknown. The main tool for entering special and arbitrary characters, as well as for assigning them to favorite keys, is the Symbol dialog box (Insert, Symbol). This dialog box has two tabs: Symbols and Special Symbols.