The features implemented in Word 2007 allow you to perform a wide variety of operations for the formation and editing of text documents. The tasks that can be performed using the Word 2007 text editor are briefly listed below.

Create and edit text documents using a large selection of fonts and text styles.

Formatting text documents (creating headings, tables of contents, footers, forming an index, hyphenation, positioning of text on a page; setting fonts and paragraph parameters, as well as creating text documents using various templates (both system and custom) designed specifically for appropriate document format).

Inserting the required elements into the text ( special characters, drawings, notes, hyperlinks, footnotes, etc.).

Working with text blocks (copying, pasting, moving text fragments using the clipboard capabilities).

Representation of some fragments of a text document in the form of a table created in accordance with the specified parameters.

Setting the presentation parameters of a text document.

View document statistics (number of pages of a text document, number of characters in a document, number of paragraphs, etc.).

Automatic checking of the generated document for the presence of grammatical, stylistic, etc. errors in it with the possibility of their prompt elimination.

Create drawings using dedicated functionality.

Saving the generated document in different formats.

Printing out a finished text document (if necessary - preview document before printing).

In addition to those listed, using the Word text editor, you can solve other tasks, depending on the needs of a particular user.

The first thing that catches your eye is the dramatic changes in the user interface and basic tools. For example, the main menu of the program, which in previous versions was located at the top of the window, has now been replaced by a ribbon that includes several tabs. They resemble the former main menu items in many ways, but the layout of the controls on these tabs differs from how the commands were grouped on the main menu in earlier versions of Word.

Commands and submenus contained in previous versions of the menu File(Create, Open, Save etc.), in Word 2007 are included in the menu Office buttons, which is located at the top left of the program window.

We will learn more about the program interface in the next section.

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The procedure for using the menu commands of the “Office” button is illustrated in detail in the video lectures “Introducing and starting the Word program. Office Button - New command and Office Button - Open, Save, Save As, and Print commands.

You can save documents in a variety of formats, some of which were not available in previous versions. By default, Word 2007 offers to save the document in DOCX format (previous versions of the program do not support this format), but if necessary, you can choose a file type that is compatible with previous versions (DOC). You can also save the document in DOCM format, which supports macros. It should be remembered that if the document is saved in a format other than Word 2007, then you can work with it only in limited functionality mode (the corresponding informational message appears in the window title).

To change the default file format for saving a document, specify the required format in the settings mode in the section Preservation.

The customization mode in Word 2007 has undergone significant changes. Firstly, this mode is now switched from the menu Office buttons, not from the menu Service, as in previous versions. Secondly, the settings interface has been redesigned: now it is not a series of on-screen tabs, but a list of sections, each of which combines settings similar in functionality and purpose. Thirdly, the number of tuning parameters has increased significantly, which significantly expands the customization options.

At the top of the program window (to the right Office buttons) located Panel quick access . The buttons of this panel provide quick access to certain modes of the program. Compound Quick access panels you can define it yourself in the mode Word settings 2007 (section Setting).

The functionality of working with tables has also undergone significant changes. In particular, you can see in advance a sketch of the table, according to which it will be created with the this moment settings.

In previous versions of the program, the user could insert various objects into the document: pictures, links, symbols, AutoShapes, curly text (WordArt), etc. This feature remains in Word 2007, but now you can also integrate clips (movies, sounds, and etc.) and diagrams.

NOTE

You can always convert any document of a different format to word document 2007 - to do this, execute the Convert command located in the Office Buttons menu, and respond positively to the program prompt that appears.

Significant changes in Word 2007 have undergone such an important element of the user interface as the status bar: its information content has been significantly increased, and in addition, it is now endowed with some functionality.

In particular, if you click on the language name, a window will open Language, where you can adjust the spelling for the selected language. To the left of the language name there is a button with which you can quickly switch to the mode of viewing and correcting spelling errors found in the text of the current document. To the right of the language name is a button for starting macro recording and stopping macro recording.

On the right side of the status bar there is a slider with which you can quickly change the display scale of the current document. It is too new opportunity, which was not available in previous versions of the program.

Any user after starting the program sees it user interface, which we will consider in this section.

The working interface of Word 2007 offered by default is shown in fig. 2.1.

Rice. 2.1. Working window of Word 2007

Among the main elements of the interface, we highlight the following:

Office Button- has a round shape and is located in the left upper corner window;

Quick Access Toolbar- located to the right Office buttons;

Ribbon - placed between Quick Access Toolbar and working area of ​​the interface;

Context menu - to call it, you need to right-click in the workspace;

The workspace is the main and largest element of the interface where the work with the current document is performed;

Status bar - located at the bottom of the window and includes both informational and practical functions.

You can personally customize most of the interface elements to suit your needs. To do this, go to the program settings mode or use the appropriate tools of the Word 2007 ribbon.

Office button you can call the menu of the same name, the contents of which are familiar to any user who worked with previous versions of Word. In more detail, we will consider the procedure for working with the commands of this menu in Sec. "Techniques for Using Word 2007".

Quick Access Toolbar is an important element of the Word 2007 interface that enhances the user experience.

Externally Quick Access Toolbar similar to the familiar toolbar (Fig. 2.2) present in previous versions of the program: its buttons are used to call a particular dialog box or execute the corresponding command.

Rice. 2.2. Quick Access Toolbar

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How to configure the display of some interface elements is described in the video lecture "Show and hide button".

If you move the mouse pointer over any button Quick access panels, then a tooltip will appear with the name, and sometimes with brief description the functionality of this button.

to the right Quick access panels there is a button with the image of a small triangle. If you click it, a menu will be displayed in which, by clicking with the mouse button, those commands are selected whose buttons should be present on the Quick access panels; removed the same way unnecessary buttons from the panel.

You can place on Quick Access Toolbar any item on the Word ribbon. To do this, right-click on it and in the menu that opens, execute the command Add to Quick Access Toolbar.

If in this menu you execute the command Place Quick Access Toolbar Below Ribbon, then Quick Access Toolbar will automatically move under the Word 2007 ribbon. After that, this command will take the name Place Quick Access Toolbar Above Ribbon, and it can be used to return Quick access panels to its original place.

Team Collapse ribbon is designed to minimize the Word 2007 ribbon so that only the names of its tabs will be displayed. To return the tape to the initial state, run this command again.

To switch to over fine tuning, run the command Other commands. As a result, a window will open (Fig. 2.3), in which you can independently select the commands (buttons) that should be included in Quick Access Toolbar.

Rice. 2.3. Customizing the Quick Access Toolbar

To add a command to Quick Access Toolbar First you need to select the category to which it belongs. The choice is made from the drop-down list Select commands from- this contains a list of all Word 2007 tabs, as well as categories Frequently used commands, Commands not on the ribbon, All teams, Macros and Office menu.

The commands of the selected category are presented in the field below as a list. To add a command (button) to Quick Access Toolbar, click on it and press the button Add. This will cause the selected command to move to the list on the right, which includes the items already in the Quick access panels.

You can add any command to Quick Access Toolbar only once; if you try to do it again, you will receive a warning about the impossibility of performing the operation.

To remove a button (command) from Quick access panels select it by clicking on it in the list on the right and press the button Delete.

To quickly bring Quick Access Toolbar to the default view, click the button Reset.

All setting changes Quick access panels valid only after pressing the button OK. Pushing a button Cancel, you will exit this mode without saving your changes.

Content context menu Word 2007, which is invoked by a right-click, is determined by the current mode of operation. In particular, when working with text, it contains some commands, with graphic objects - completely different, with diagrams - third, etc. We will consider only those commands that are designed to work with text (Fig. 2.4), since they are most in demand .

Rice. 2.4. Word 2007 context menu

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The procedure for working with the clipboard is illustrated in detail in the clipboard video lecture.

The first three teams Cut out, Copy and Insert– necessary for working with text fragments (blocks). They duplicate the corresponding tab tools. home located on the ribbon. Team Cut out is designed to remove the selected text fragment from the document and store it in the clipboard. Team Copy differs in that it does not remove the selected fragment from the text, but only copies it to the clipboard. Team Insert is intended for pasting a text block previously placed there from the clipboard to the place where the cursor is currently located. Teams Cut out and Copy available only if there is a selected text fragment; team Insert available only when the clipboard contains some data.

Commands Font and Paragraph go to the setting mode, respectively, of the font and the current paragraph (selected fragment of text), and the submenu commands Markers and Numbering– create respectively bulleted and numbered lists (these tools are also available on the tab home ribbons).

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Creating bulleted and numbered lists is covered in detail in the video lectures "Using bullets" and "Using numbering".

team Styles used to view and change the styles used to decorate text.

Team Search turns on the information search mode. After executing the command, a window appears in which the search conditions are set and the search process starts.

team Synonyms convenient to use for automatic replacement words of the text with corresponding synonyms; this possibility is especially useful, in particular, in order to avoid repetition of the same words in the text. To find a synonym, place the cursor on the word to be replaced, press right button mouse and in the context menu that opens, place the cursor on the item Synonyms, and a list of synonyms for the word (if any) will appear. To replace a word, click on the selected synonym.

Submenu Commands Translation are used to translate a selected text fragment into another language.

The default view of the Word 2007 ribbon is shown in Fig. 2.5.

Rice. 2.5. Word 2007 Ribbon

Each ribbon tab includes controls of the same type and functionality that are grouped together. In particular, the tab home contains groups Clipboard, Font, Paragraph and Styles. In some groups, to the right of the name, there is a small button with an arrow, by pressing which you will open the corresponding mode of operation (for one group - a menu with commands, for another - a dialog box).

Let's take a look at the most commonly used Word 2007 ribbon tabs.

Home tab. This tab (see Figure 2.5) contains the options that most users access when working with each document.

Group Tools Clipboard used to work with the clipboard. To copy a block of text to the clipboard, select it and click in the group Clipboard button Copy or keyboard shortcut ctrl+c. To remove a text fragment from a document and place it on the clipboard, select it and press the button Cut out or keyboard shortcut Ctrl+X or Shift+Delete.

To paste a block of text from the clipboard, place the cursor in Right place document and click Insert or keyboard shortcut ctrl+v.

Group tools Font you can choose the appropriate font, as well as adjust its settings. The type of font is selected from the drop-down list (in Figure 2.5, Times New Roman is used). On the right, you can specify the size of the selected font (either by selecting it from the drop-down list, or by entering a value manually).

Buttons AND, To and H designed respectively to include bold typeface, cursive and underlined writing. Button abc is designed to enable strikethrough, and the buttons x2 and x2– to be able to create respectively subscript and superscript characters.

To quickly remove the formatting of the selection (after that, only the original text remains), click the rightmost button Clear Format, which is in the first row of tools in the group Font.

Using group buttons Paragraph(to see the name of the button, move the mouse pointer over it) perform certain operations.

Markers- creation of bulleted lists.

Numbering- Creation of numbered lists. After each key press Enter the number of the next paragraph of the numbered list will be automatically incremented by one.

Multilevel list– creation of multilevel lists (both bulleted and numbered).

Decrease indent and Increase indent- respectively increase and decrease the indent of the current paragraph or a previously selected block of text.

Sorting- sorting of document data.

Show all characters– controlling the display of hidden text (input characters, spaces, etc.).

Align text left, Centered, Align text right and By width– align the lines of a paragraph or a pre-selected block of text appropriately.

Line spacing- change the line spacing in the text. When pressed, a menu appears in which the appropriate interval size is selected.

fill- change the background color of the text. To select a suitable color, press the small triangle to the right of the button - as a result, a menu with a list of available colors will appear.

A separate button is used to set the borders of selected cells or text.

Group Tools Styles are designed for quick formatting of a word, paragraph, selection or the entire document. The concept of "style" in Word 2007 means a set of specific formatting rules applied to a text fragment or document. For example, in a document, a title, a quote, a list, a title, a subtitle, and other elements are usually distinguished in one style or another. Word 2007 comes preloaded with big choice different styles, in addition, the user can independently create their own styles.

In a group Editing there are commands that are designed to search for text in a document, replace text, or quickly select it.

Insert tab. AT Word program 2007, as in previous versions, the ability to insert certain objects into the text of a document (figure, table, curly text, etc.) is implemented. To perform similar operations on the Word 2007 ribbon, there are tab commands Insert(Fig. 2.6).

Rice. 2.6. Insert tab

To insert a picture into the document, position the cursor at the desired location and press the button Picture, then in the opened window in the field Folder specify the path to the directory with the drawing file that should be integrated into the document. Then select this file with a mouse click and press the button Insert.

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For more information on how to set up paragraph parameters, see the video lecture “The Format Button of the Change Style Dialog Box. Borders and Shading command.

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The procedure for working with styles (configuring, editing, etc.) is illustrated in detail in the video lecture “The Styles Button and Its Commands: Update Style and Edit. Change Style tab.

In addition, you can insert different shapes into the document. This is expedient, in particular, for constructing various diagrams, creating illustrations, etc., which allow, among other things, to significantly improve the visibility of data presentation.

Click the button to insert a shape. figures tabs Insert, and a menu will appear with a collection of selection figures originally included in the program (Fig. 2.7).

Rice. 2.7. Shape selection

Click the mouse button to select the appropriate shape, and then use the mouse to draw it in the document (the mouse pointer after selecting the shape will take the form of a cross).

You can insert symbols or special characters anywhere in the document. To do this, run the command Symbol > Other symbols groups Symbols tabs Insert, then in the window that appears from the drop-down list Font tabs Symbols select the font whose symbol you want to insert into the text. After that, in the table below, click on the desired symbol and click on the button Insert.

If you need to insert a table into the document, run the command Table > Insert table tabs Insert.

In addition, using the tab commands Insert, you can insert page numbers, hyperlinks, WordArt, headers, footers, and many more useful actions into your document.

Page Layout tab. When working with documents great importance has page markup. In particular, it is more expedient to read and print one document in portrait orientation, the other - in landscape; the text of some documents (for example, newspaper articles) may need to be presented in the form of several columns, etc.

You can perform all the necessary actions using the tools located on the tab Page layout(Fig. 2.8).

Rice. 2.8. Page Layout Tab

Using these tools, they select document design themes (in this case, a theme is a set of document design settings: color, font, effects, etc.), adjust margins, present text in columns, set the document orientation (portrait or landscape), etc.

However, changing the theme of a document is only possible if the document is saved in Word file 2007. To convert it to this format, you need to run the command Transform located in the menu Office buttons.

Using point Filling methods go into the mode of more fine-tuning of the color scheme of the page. For example, you can change the saturation and transparency of colors, adjust smooth color transitions, and other settings that significantly modify and decorate the document, giving it a beautiful and aesthetic appearance.

In a group Paragraph tabs Page layout you can manually adjust from the stupas of a paragraph (selected fragment), as well as the spacing between paragraphs. The required values ​​are entered into the fields from the keyboard or set with the counter buttons, respectively. Indent(separate margins are provided for left and right indentation) and Interval(separate fields are used to change the spacing before and after the selected paragraphs).

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In more detail, the procedure for working on the Page layout tab is discussed on disk. The corresponding video lectures can be found in the "Setting page settings (orientation, size, columns, breaks, page numbers)" section.

View tab. You can manually set the data presentation mode (display scale, document type, window display, etc.), for this purpose the tools located on the tab View(Fig. 2.9).

Rice. 2.9. View tab

Button Page layout includes viewing the current document in the form in which it will be printed. In the same mode, as a rule, they work with a document (entering and editing text, formatting, etc.).

If you press the button Reading mode, then the document will be displayed in full screen, that is, the size of the area suitable for reading will increase.

Pushing a button Web document, you will render the current document as a web page, that is, the document will look like it would in a web browser window after saving in the appropriate format.

To present the document in a hierarchical structure, click the button Structure. This document display mode allows you to apply the rules for working with hierarchical lists and structures to it. For example, you can quickly collapse a section of the document by clicking the mouse button (the text of this section will be hidden, and immediately after its title, the title and text of the next section will follow). However, this is possible if the document headings are formatted with special styles ( Heading 1, Heading 2, Heading 3 etc.).

Button Draft is designed to switch to the draft view mode of the current document. This mode is recommended for quick document editing. In draft mode, some of the constituent elements of the document are hidden - headers, footers, page numbers, etc.

NOTE

In Reading View, the document is displayed on two pages by default.

You can personally control the display of some elements of the Word 2007 interface. Access to the corresponding settings is carried out using the checkboxes of the group Show or hide.

Group Tools Scale designed to adjust the display scale of the current document.

Links tab. Using tab tools Links(Fig. 2.10) you can insert into the document whole line links and other elements: tables of contents, footnotes, list of references, names of objects (for example, figures and tables), etc.

To create such an important document element as its table of contents, click the button Table of contents and in the menu that opens, click on the appropriate variant of the table of contents. If you choose the item Manual table of contents, Word 2007 itself will generate the table of contents, regardless of the styles used in the document, but you will only need to enter the titles of chapters and sections into it yourself.

It is advisable to use the mode of manual creation of a table of contents if, for one reason or another, you did not use the styles embedded in the program to design the titles of chapters, sections, and other text elements.

The fact is that automatic generation of a document table of contents is possible only when the titles of chapters and sections are decorated with styles (both Word 2007 styles included in it by default and styles created by the user can be used). Otherwise, they are not recognized, and therefore ignored when generating the table of contents.

If none of the proposed options for the table of contents suits the user, then you can independently customize the table of contents in the form in which it is necessary. To do this, in the button menu Table of contents select item Table of contents and make the necessary settings in the window that opens.

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In more detail, the procedure for working on the View tab is described in the video lectures, which are located in the section "Setting document reading modes, displaying the grid and ruler on the Desktop, scaling".

To create a caption for a picture, table, diagram, or other object, click the button Insert title located in the group Titles. Then in the window that opens, in the field signature specify the type of object to be signed. By default, this list includes three options: Picture, Table and Formula. The field will be automatically filled according to the selected value. Name- it will display the name of the object and its number in the current document. If you check the box Remove caption from title, then in the field Name only the number of the object will be displayed, without the name.

Other Ribbon Tabs. Above, we got acquainted with the main ribbon tabs that most people use when working in Word 2007. This information is enough for even a beginner to successfully work with text documents. Here, we'll take a quick look at a few more ribbon tabs that are used less frequently.

tab Peer review is designed to switch to the document review mode, spell check, translate the entire document or some part of it into another language, compare and protect the document, and perform other actions. Of particular note is the ability to create notes to the selected word or text fragment, as well as the ability to work with the document in correction mode.

To tab Developer more than advanced users. It is here that you can switch to the macro mode (a macro is a program created by the user in the programming language Visual Basic For Application and designed to expand the existing functionality of the application), as well as insert certain controls into the document, edit templates, etc. Please note that this tab is displayed on the Word 2007 ribbon only if in the program settings in the section Main checked Show Developer tab on ribbon.

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In more detail, the procedure for working on the Links tab is described in the video lecture "Links Tab (Adding a Table of Contents to a Document, Footnotes, Literature Lists)".

tab add-ons is displayed only if the user uses any add-ons in the course of work, works with non-standard templates, etc. This tab contains user-created controls (commands, toolbars, buttons, etc.).

In addition to the tabs listed, there may be others on the Word 2007 ribbon, depending on the current mode of operation. For example, when working with graphic objects, tabs are displayed Drawing tools and Format, when working with charts - tabs Working with charts, Constructor, Layout and Format etc. These tabs contain tools that are necessary only for the current mode of operation, and therefore it is not practical to display them all the time (especially since all the tabs that can be displayed on the Word 2007 ribbon will not fit on it at the same time).

In this section, we will look at the most popular actions that users of the Word 2007 text editor have to perform.

To create new file Word, click Office button and in the menu that appears, run the command Create. As a result, a window will open (Fig. 2.11), in which you need to specify the mode for creating a new document. You can create a document either with or without a template.

Rice. 2.11. Create a new document

A template is a set of settings, styles, etc. that are applied to a document. In particular, you can use one template for business letters, another for personal messages, a third for reports, etc. Moreover, you can operate with both standard templates that are integrated into Word 2007 by developers, and create your own.

If you want to create a new document without applying a template, then on the left side of the window Creating a Document select in the field Templates chapter Empty and last, then in the central part of this window, click on the icon new document and press the button Create. A new Word 2007 document window will open, named by default Document1.

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The process of creating a new document is visually presented in the video lecture “Introducing and launching Word. The Office button is the New command.

To create a document using a standard template on the left side of the window Creating a Document in field Templates Choose a section Installed templates – as a result, a list of available templates will be displayed in the central part of the window (see Fig. 2.11). In this list, click on the selected template and click the button Create. In this way, you can create both a new document and new template; the required option is indicated using the switch located above the button Create.

To create a document based on a custom template in a field Templates Choose a section My templates. After that, in the window that opens, click on the appropriate template and click the button OK.

NOTE

A Word 2007 template file can have one of the following extensions: DOT, DOTX, DOTM.

In this case, it is also possible to create both a new document and a new template - the required option is selected by setting the radio button Create to the appropriate position.

If necessary, you can change the path to the folder where custom templates are stored. To do this, call the Word 2007 settings window, open the section in it Additionally and in the subsection General press the button File locations. After that, in the window that appears, place the cursor on the item user templates, press the button Change and according to the usual Windows rules, specify the desired path.

To open a previously created Word document, run the command Open on the menu Office buttons(or press the key combination Ctrl+O). As a result, the window shown in Fig. 2.12.

Rice. 2.12. Opening a document

ATTENTION

To make a custom template available for selection, you must first place it in a folder specially designed for this, by default - C:\Documents and Settings\Username\Application Data\Microsoft\Templates.

In this window, according to the usual Windows rules, specify the path to the required file and click the button Open.

If necessary, you can open the document as read-only or open the document as a copy. To select the desired mode, click the black small triangle on the right side of the button Open and in the menu that appears, select the desired option to open the file.

With the help of the command Transform also included in the menu Office buttons, convert the current document to the Word 2007 format. If you save the document in this format, you will be able to apply all the features of Word 2007 to it (otherwise you will have to work with the document only in reduced functionality mode), and also significantly reduce the file size of the document.

When this command is executed, the window shown in Fig. 2.13.

Rice. 2.13. Converting a Document to Word 2007 Format

The document will be converted as soon as you click the button in this window. OK. Please note that the conversion may change the markup of the document.

If you wish, you can disable the display of this window after executing the command Transform. To do this, just check the box No more asking questions about document conversion. As a result, the file conversion will start immediately after the command is executed. Transform.

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The process of opening a document is visually presented in the video lecture "Office Button - commands Open, Save, Save As and Print".

To save the current document to the menu Office buttons commands included Save, which is also activated by pressing Shift+F12, and Save as.

team Save are used, as a rule, to save changes in the current document after it has been previously saved to a file. In other words, you opened a previously saved Word document and work with it, making certain changes to it, to save which you periodically run the command Save. This will avoid loss important information as a result of unforeseen circumstances (sudden power outage, hardware or software failure, etc.).

If you are working with a document that has just been created and has not yet been saved in a separate file, then after the first execution of the command Save the window shown in Fig. 2.14.

Rice. 2.14. Saving a document

NOTE

If changes were made to the document that were not saved by the Save command, then when the document is closed, the program will display additional request to save data.

In this window, in the field Folder you need to specify the path to save the document in the field File name enter an arbitrary document file name, and from the drop-down list File type select the document file type. Depending on the selected file type, the current document will be saved:

Word Document– in a Word 2007 format file (DOCX extension);

– in a Word 2007 macro-enabled file (DOCM extension);

Word document 97-2003- in a format compatible with Word format versions from 1997 to 2003 (doc extension);

Word template- how word template 2007 (DOTX extension);

– as a macro-enabled Word 2007 template (DOTM extension);

Template Word 97-2003– as template compatible with template format Word versions from 1997 to 2003 (DOT extension).

Team Save as saves the current document in a separate file (under a different name, or in a different path, but under the same name, or under a different name and in a different path). This feature is usually used to separately save changes made to the current document (that is, to separately save the original version of the document and separately - the document with the changes made).

Submenu Save as can act both as an independent command and as a submenu. To execute a command Save as, click on it with the mouse button, and to open the submenu, just pause a little on the item Save as mouse pointer or click on the small triangle on the right.

After executing the menu Office buttons teams Save as a window opens similar to the window when the document is saved for the first time (see Fig. 2.14).

If in this window in the field File type one of the following values ​​is specified: Word Document, Macro-enabled Word document, Word template or Macro-enabled Word template, - then a checkbox appears under this field Maintain compatibility with Word 97-2003. If this check box is selected, then a document saved in any of the listed formats will be compatible with the format of Word versions from 1997 to 2003.

Drop-down list File type contains many values, which allows you to save the current document in a variety of formats: Webpage, Rich Text, Plain Text, Word XML Document and etc.

Submenu Save as includes commands that can be used to save the current document as a Word 2007 document, as a Word 2007 template, or in a format that is compatible with Word versions 1997 through 2003. When you run the command Save as > Other formats the window shown in Fig. 2.14, which configures the save settings.

To print the current document, use the commands Seal, Fast Print and Preview submenu Seal menu Office buttons.

Team Seal displays a window for setting document printing parameters (Fig. 2.15).

Rice. 2.15. Document printing setup

The name of the printer used is indicated at the top of the window, as well as some of its characteristics. Use the button to change the settings for the selected printer. Properties.

To enable duplex printing (in this mode, printing is performed on both sides of each sheet, not one), select the checkbox two-sided printing.

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The process of saving documents is demonstrated in more detail in the video lecture “Office Button - Open, Save, Save As and Print commands”.

In the settings area Pages define the piece of text to be printed. To print the entire document, set the switch to all. If the switch is set to current, then the page of the document on which the cursor is currently located will be printed. If you want selective printing, set the switch to numbers and in the field to the right, use the keyboard to enter the page numbers that you want to print. To print an arbitrary piece of text, use the mode selection(you should first select in the document that part of it that you want to print, otherwise this mode is not available).

The program features provide printing of any number of copies of the document required by the user. For this in the field number of copies specify the required number of copies of the document to be printed.

In field Turn on specify which part of the document you want to print: All pages in the range, odd pages or Even pages. This field is only editable if the above field contains Type set value Document.

In the settings area Scale Determine the scale of the printed document. From the drop down list number of pages per sheet select the required number of pages of the document to be printed, which will be located on one printed sheet. In field fit to page specify the paper size for printing the current document; also select the values ​​of this field from the drop-down list.

To send the document for printing in accordance with the set parameters, press the button OK. When you press a button Cancel the print settings window will close without saving the changes made, and the document will not be printed.

If there is no need to view and edit print settings, then to print the document, run the command Fast Print, which is also in the submenu Office buttons > Seal. When this command is executed, the current document will be immediately sent for printing.

Team Office Button > Seal > Preview displays the current document as it will appear on the sheet just before it is printed. This allows you to correct it if necessary, for example, if you see that the page of the document does not fit on the printed sheet of paper.

Text formatting is a procedure that almost no document can do without: you always need to somehow arrange a heading, create a list, style a text fragment or a word, etc. In this section, we will specific example Learn how to format text in Word 2007.

The text we will be working with is shown in Fig. 2.16.

Rice. 2.16. Text to be formatted

Let's format this text in such a way that the following elements are clearly distinguished in it: heading, plain text, bulleted list, numbered list and conclusion.

The heading will be the phrase "Example of text formatting." Select it and then on the tab home in a group Styles press the arrow button located to the right of the group name, or the keyboard shortcut Alt+Ctrl+Shift+S. As a result, a window will open with a list of styles available in the program (Fig. 2.17).

Rice. 2.17. Style List

In this window, click on the name of the required style - Heading 1(Fig. 2.18).

Rice. 2.18. Title already formatted

Let's justify the main text in width (until now it is aligned to the left). To do this, select the main text, then on the tab home in a group Paragraph press the button By width or a key combination Ctrl+J(Fig. 2.19).

Rice. 2.19. Align body text

Now let's decorate the text fragment "Here is the content bulleted list”, so that these words stand out in the text of the document, apply bold font to it. Select this fragment and on the tab home in a group Font press the button AND or key combination Ctrl+Shift+B.

Then select the positions of the bulleted list and on the tab home in a group Paragraph press the button Markers.

Next, format the numbered list in the same way: highlight the text “Here is the contents of the numbered list” in bold. To create a numbered list, click in a group Paragraph button Numbering(Fig. 2.20).

Rice. 2.20. Formatting Numbered and Bulleted Lists

Now it remains only to format the final part of the document. Select it, justify in width (key combination Ctrl+J) and apply italic style to it by clicking on the tab home in a group Paragraph button To or key combination Ctrl+Shift+I(Fig. 2.21).

Rice. 2.21. Text is fully formatted

Comparing the result with the original text (see Figure 2.16), you can see that after formatting the document has become clearer and more readable.

In the process of working with a document, sometimes it becomes necessary to give it such a look that those who will subsequently read it quickly and correctly understand the purpose and features this document. For example, a document may be secret, or not intended for copying and reproduction, or you need to familiarize yourself with it urgently, etc. In Word 2007, to solve this problem, the ability to insert a document substrate is implemented.

A document watermark is hidden text or an image that sits behind the document text (that is, per this text). On fig. 2.22 shows a document already familiar to you, in which a substrate with the text "Sample" is inserted.

Rice. 2.22. Underlay "Sample"

You can either insert standard watermarks that were originally included in Word into a document, or create a watermark yourself. In the first case, on the tab Page layout in a group Page background press the button Substrate and select the appropriate option from the menu that opens.

If none of the available in the program standard options substrate does not suit you, then you can create it yourself. To do this, click the button Substrate and in the menu that opens, run the command Customizable underlay.

In the window that appears (Fig. 2.23), using the appropriate switch, specify what kind of background the substrate will have: Picture or Text. Switch position Without backing is designed to remove the background from the document if it already has one.

Rice. 2.23. Background setting

If this switch is set to Picture, then the button becomes available Choose, field scale and checkbox discolor.

Button Choose is for selecting the pattern to be used for the background. By clicking this button, you will open a window in which, according to the usual Windows rules, you must specify the path to the image file.

From the drop down list scale select the desired display scale for the background image. By default, this field is set to Auto, that is, the program will automatically select the optimal scale based on the characteristics of the picture and document.

If you check the box discolor, then the substrate will be as if “muted”, not conspicuous. If this check box is unchecked, the background image will be displayed in full color mode as is.

If in the background settings window (see Fig. 2.23) the switch is set to Text, then the fields become available language, text, font, the size, color, as well as the switch location and checkbox translucent. Consider the purpose of each of these parameters.

From the drop down list language select the language in which the watermark text will be displayed. A large number of languages ​​are supported in the background settings mode (Russian, English, Arabic, Spanish, etc.), and depending on the selected language, a list of standard background texts will be generated in the drop-down list text(Standard text options will be displayed in the corresponding language).

ADVICE

To view all available options, you need to use the scroll bar, which is located on the right side of the menu.

In field text background text must be specified. The required value can be either selected from the drop-down list or entered from the keyboard. Please note that the value entered from the keyboard is not stored in the program for later use.

The font that will be used to display the background text is selected from the drop-down list. font. You can select any type of font that is supported by Word 2007 (for example, Arial, Times New Roman, etc.). By default, the program suggests Calibri as the background text font.

In field the size either enter from the keyboard, or select the font size from the drop-down list. By default, this field is set to Auto, that is, the program will automatically determine optimal size font for the watermark of this document.

Optionally, you can select the color of the background text. To do this, from the color palette in the field color specify the desired color.

Switch location specifies how the watermark text is positioned in the document. You can choose one of two options - diagonally or horizontally. By default, the switch is set to horizontally.

To give the background text a translucent effect (see Figure 2.22), check the box translucent.

Complete the process of creating a custom watermark by clicking the button Apply(in this case, the underlay will be inserted without closing the settings window) or OK(the settings window will close). If you press the button Cancel, you will exit this mode, while the changes made will not be saved and the background will not be inserted into the document.

The tradition of the ribbon interface, which was laid down in Office 2007, continues. Moreover, applications that did not have it before (for example, Outlook) received a full-fledged ribbon. With Office 2010, you can customize the Ribbon to suit your needs in minutes. I'll show you how to do this using Word 2010 as an example.

Ribbon customization options

The ribbon consists of tabs, in which commands are divided into groups. In the picture below you see a group My which I created in the standard tab home and filled with the commands I needed.

The developers of Office 2010 took into account the requests of users who want to take full control over the appearance of the ribbon (in Office 2007, you had to use third-party add-ons for this). Office 2010 introduced great amount ribbon settings.

Now you can:

• hide and show tabs and groups
• add your tabs
• add your groups to any tabs
• reorder tabs and groups
• rename standard tabs and groups
• import and export Ribbon and Quick Access Toolbar settings

In fact, you cannot just add your commands to the standard groups, but this is not required, since you can replace any group with your own.

Ribbon customization

With so many possible customizations, Office 2010 Application Options has a separate group for customizing the Ribbon. To display it, click File – Options – Ribbon customization.

In the final versions of Office 2010, unlike Beta, already includes a Developer tab by default, which focuses on access to macros, add-ins, document protection, and template management.

In the table below, I have listed the basic steps for customizing the ribbon.

In the same window, you can go to the keyboard shortcut settings.

Customizing the Quick Access Toolbar

As in Office 2007, you can customize the Quick Access Toolbar by adding your own commands. Click the arrow button on the right side of the panel to add popular commands or go to advanced settings.

Menu item Other commands opens a window where you can add commands from complete list, as well as set their order on the panel. It can also be opened by clicking File – Options – Quick Access Toolbar.

Customizing the Quick Access Toolbar and customizing the Ribbon are very similar. Similarly, you can save settings, reset them, or import them. Note that the Quick Access Toolbar can be configured for the current document or for all documents.

You can add frequently used commands to the Quick Access Toolbar and place it below the ribbon.

In this case, hiding the ribbon allows you to enlarge the document area without losing quick access to frequently used elements.

Conclusion

In Office 2010, the Ribbon has gained the features that Office 2007 lacked. Now you can flexibly customize the Ribbon to suit your needs, as well as import and export your customizations.

Default in text editor Microsoft Office Word has a standard menu and toolbar that allow you to implement all the possible actions related to typing and editing text. The problem with the standard panel and menu is that they contain a lot of superfluous things for a professional user, and therefore, sooner or later, everyone runs into the issue of customizing and optimizing the panels to suit their needs.

How to customize the menu and control panel to your preferences

Setting up the word control panel. Here you can go in two ways, edit an existing panel, or create a new one. We will go the second way, namely, we will create our own panel, and add only what we need to it. On the menu View, go to the section Toolbars , and choose the item Setting .

Now let's go back to the settings: View – Toolbars – Setting. Select the panel you created and go to the tab Teams. Here in the left column we find the item New menu(located at the very bottom) and click on it. After that, it will be displayed in the right column of the window. This menu you need to drag (with the mouse) to the main panel of the working window Microsoft programs office Word. Now you can add the commands you need to it or add new menu items.

To do this, open the panel of available commands: View — Toolbars — Setting, select the categories of commands in the left column, while the available commands open in the right column, and drag the mouse onto the panel we created.

Now let's edit the buttons that are on the default toolbar.

Back to the menu View — Toolbars — Setting. In this window, we are interested in the item Order Commands . Click on it and in the window that opens, change the checkbox to the item Toolbar .

The panel will be displayed by default. Standard (in the drop-down list, you can select any one you created, but, as a rule, everyone uses the standard one). Here, in the left window, all the buttons that are on the toolbar at the moment are listed. If you need to remove any button, just click on it and on the left side of the window, and on the right click on the button Delete. To add a new button (function) click on the button Add, and in the window that opens, find the function you need and click OK. Immediately after that, the button you need will appear on the toolbar.

Start window

The start window of the Word 2007 text editor looks like this:

vertical

document

scroll

Kopka Office:

Office button drop-down menu:

The entire top of the window is occupied by the main menu ribbon. By selecting any of its items, we have at our disposal the necessary tools, presented in the form of icons. The menu buttons are grouped by functional features.

Main menu:

The most frequently used buttons are placed on the panel. If the desired button is not on the panel, then it can be found by clicking on the small arrow in the lower right corner of a particular group. At the same time, a tooltip is initially shown, which informs about the purpose of the tools.

Tooltip

Similar tooltips are displayed when you hover over any menu button, which greatly simplifies familiarity with the menu.

Quick Access Toolbar

By default, it is located next to the "Office" button above the ribbon. It contains buttons for frequently performed operations. By default, these are: Save, Cancel entry, Redo entry. You can customize this panel by clicking on the small arrow to the right of the panel.

Customizing the Quick Access Toolbar

To change the composition of the Quick Access Toolbar, select the "More Commands" menu item. The Word Preferences window opens. The desired "Settings" section will be selected by default.

Change the composition of the Quick Access Toolbar

To add the desired command to the quick access panel, select it in the left part of the list and click the "Add" button. To delete an unnecessary command, select it in the right list and click the "Delete" button. In addition, here you can also specify whether the panel will have a specified view when opening all documents by selecting the "For all documents" item from the list, or only for a specific document.

Status bar

It is located at the bottom of the program window. By default, this line (on the left side) indicates the number of pages and the number of the current page, the number of words, the text input language; (on the right side) - document view mode, scale. .

Status bar setting:

To change the set of displayed elements, you need to right-click on the status bar. By unchecking or checking the boxes of the corresponding menu items, you can customize the appearance of the status bar as you wish.

Working with documents in MS Word 2007

All basic commands for file operations are collected in the "Office" button menu. To create a new document, the very first menu item "Create" is intended. When selected, the "Create Document" window appears. In its left part, you must specify the category of templates on the basis of which the document will be created. The default is "Empty and Recent". To complete the creation of a new document, click the "Create" button in the lower right corner. A new blank document window will appear. Exactly the same window is always created by default when you open Word 2007 itself.

From version to Microsoft versions changes the location of familiar commands in the ribbon menu, but few people know that you can create your own menu if you wish, as well as add new buttons to the quick access toolbar.

How to Customize the Ribbon Menu in MS Word

Going to the menu "File" - "Options" activate the tab "Customize Ribbon". Here you can enable additional ribbon tabs, which are disabled by default. These are the "Developer", "Drawing", "Remove background" panels. In addition, for active menu tabs, it is possible to add or remove certain commands. Finally, you can create your own tab with the buttons you use the most.

In the ribbon settings, simply click the "Create Tab" button, give it a name and drag the desired commands from the column on the left into it. To do this, select them and click the "Add" button. If you are unhappy with the result of your changes, then there is always the opportunity to reset and return to the original display of the ribbon menu.

If you are happy with your own selection for the created tab, then you can export it for further use on other computers where you also use text editor MS word. To do this, click the "Import and Export" button and select the "Export all settings" item. You will be prompted to save the "exportedUI" format file. Similarly, only with the “Import all settings” item, it will be possible to use the previously received file on another device.

Customizing the MS Word Quick Access Toolbar

By default, the quick access bar is located in the title bar above the ribbon menu and contains only three buttons: "Save", "Undo action", "Redo action". If desired, additional buttons with frequently used functions can be added here, and the panel itself can be moved under the ribbon menu, which, in turn, collapses and expands when a combination is pressed Ctrl keys+ F1.

You can add buttons and change the location of the quick access panel by clicking on the drop-down arrow, which is available on the panel itself. However, not all settings are offered here, so we select the “Other commands” item from the list and make a more flexible choice of options. You can also get into this area through the menu "File" - "Options" - tab "Quick Access Toolbar".